Salary/Position Classification

• $50,000 - $56,000+ Annual, Exempt
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: Yes

Purpose of Position

The purpose of this position is to provide core business functions for departments within Facilities Management. This position reports to the Facilities, Director of Business Services.

Duties & Responsibilities

• Accounts Payable and Receiving Tasks involved in fulfilling the above duties/responsibilities
  • Responsible for purchase order receiving in applicable systems (AiM, Jaggaer)
  • Responsible for purchase order invoice monitoring to ensure payments are being made to the vendors accurately and timely
  • Responsible for ensuring purchase orders are closed at the appropriate time
  • Work with applicable staff to ensure required documents are turned in timely
  • Scan supporting documents into the AiM system as needed
  • Monitor queries and comments in Jaggaer
  • Reach out to vendors as needed
• Payroll Processing and Monitoring Tasks involved in fulfilling the above duties/responsibilities
  • Process payroll for all departments that report to AVP Facilities. 
  • Review payroll expenditures for compliance and appropriateness
  • Utilize PeopleSoft and AiM software as applicable to process payroll
  • Assist staff with questions regarding payroll
  • Prepare, process, and reconcile payroll transactions and HR forms.
  • Project payroll expenses by a person by fiscal year to monitor salary budgets
• Monitoring and reporting of Facility Financials and Budgets Tasks involved in fulfilling the above duties/responsibilities
  • Responsible for the accounting for all department revenue, including the funding source behind the revenue.
  • Reconcile and verify all Facilities funds and projects for accurate reporting to internal departmental reporting and other campus reporting requirements.
  • Understand all facility financial transactions to ensure processes are timely, efficient, and accurate
  • Approve financial transactions, including budget journals, journal entries, journal imports, vouchers, and journal vouchers, and understand the flow of all transactions to the general ledger.
  • Review and monitor Accounts Receivable balances, prepare billings, and notify appropriate personnel when a customer is past due.
  • Monitor budgets and meet critical contacts regularly to review and discuss budget over and under runs.
  • Work with departments to determine projected revenue and expenses, prepare annual budgets, and update the budget module.
  • Prepare and present financial reports to the Facilities Administration
  • Prepare required schedules for internal and external audits and other financial requests
  • Provide accurate and timely information to make decisions
  • Develop a thorough knowledge of customer operations to allow for the development of value-added services specific to departmental needs.
  • Deliver helpful insights and recommendations to key department contacts or critical leaders in the division. 

Required Competencies

• Excellent customer service skills.
• Strong analytical skills.
• Ability to manage multiple projects and prioritize to meet deadlines, while maintaining attention to detail.
• Ability to take initiative and be self-directed.
• Strong interpersonal, verbal and written communication skills, including active listening, critical thinking, and the ability to write and speak concisely and express thoughts clearly.
• Ability to confidently express thoughts and lead meetings.
• Demonstrated team player and treats others with respect, while confidently contributing to the team.
• Maintains a positive attitude and the ability to adapt to changes with a positive outlook.
• Ability to be receptive to new ideas and ways of doing things.
• Ability to quickly and rationally grasp the “big picture” goal.
• Ability to look for efficiencies in processes and offer value added suggestions to customers about their needs.
• Demonstrated ability working in a cohesive team, willing to back up and support other team members

Minimum Requirements

• Bachelor’s degree with one year experience, OR  two years of college and five years directly related experience. Field of study: Accounting, Finance, Business Management or related
• Proficiency with Microsoft Office, including Word, Outlook, and in particular, advanced knowledge of data analysis functions of Excel with ability to generate a management summary of the data.
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• MBA or CPA preferred
• Three years of experience in a professional accounting position that includes independent thinking, troubleshooting, reconciliation, and documentation of processes
• Experience working with data analytics and reporting software (Excel, Tibco, PowerBi, Etc.)
• Experience with PeopleSoft Finance and HRMS (Human Resources/Payroll) modules.

To Apply

To ensure full considerations, applications must be received by May 3, 2024.