Salary/Position Classification

• $50,000- $56,000 + dependent on experience, Exempt
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: Yes

Purpose of Position

This position is a key member of the Controller's team and works primarily with the Sr. Financial Accountant and Director of Treasury.

This position executes and helps manage the following accounting areas:
• Daily cash transactions
• Banking wires and transfers
• Manage Cashiering
• Treasury email
• Journal Imports
• Nelnet access

The Financial Accountant works with the Treasury Senior Accountant and Director of Treasury, performing various duties within UND Treasury. The person will be a key member responsible for managing incoming and outgoing ACH transactions, troubleshooting items daily within 12 bank accounts, 50+ merchant credit card accounts, and $500M of deposits and payments involving all PeopleSoft modules. The person will provide excellent customer service and communications skills when serving all UND departments and outside agencies such as the Bank of North Dakota and NDUS Core Technology Services. The individual will oversee the cashiering function in UND Treasury.

Duties & Responsibilities

Daily and Monthly Cash Controls and Processing

• • Manage the daily banking details, including daily ACH deposits into all UND Bank accounts. This requires excellent Excel skills, attention to detail, and excellent customer service skills while communicating with all UND departments.
  • Utilize professional judgment, analytical skills, and problem-solving techniques to identify potential causes of reconciliation errors, such as data entry mistakes, system errors, or fraudulent activity and the impact to the University.
  • Actively identify and analyze areas for process improvement; collaborate with leadership to monitor and evaluate the effectiveness of process improvement initiatives.
  • Responsible for the banking process for incoming and outgoing bank wires.
  • Responsible for numerous daily bank transfers.
  • Subject matter expert and troubleshooter for all transaction types posting to UND bank accounts, including checks, cash, ACH, credit cards, auto-debits, and wires.
  • Document troubleshooting steps taken, findings, and resolutions for future reference and to improve reconciliation processes.
  • Perform in-depth analysis of bank statements, internal records, and other data sources to pinpoint discrepancies in financial accounts.
  • Identify, investigate, and resolve banking discrepancies with departments, central finance, external agencies, and banking institutions.
  • Requires excellent communication and relationship skills when troubleshooting discrepancies with internal and external customers.

 Responsible for UND Treasury customer service channels

• • Manage the Treasury departmental email, ensuring seamless communication and information flow.
  • Use best practices to prioritize, sort, monitor, and ensure the department has responded in a timely manner to emails based on urgency and importance.
  • Maintain organized email folders and filing system.
  • Draft and send clear, concise emails on behalf of the department.
  • Timely and accurate responses to emails include extracting and troubleshooting data from the bank and the general ledger.
  • Use research skills to apply a variety of tools to ask questions, gather information, and review, analyze, and interpret data.

 Cashiering

• • Responsible for the cashiering process, including using professional judgement and discretion to determine the risk associated with non-compliance and errors.
  • Provide guidance to departments related to risk mitigation by identifying potential risks, assessing the likelihood and impact, and taking steps to mitigate or avoid the risk.
  • Supervise students and oversee other central finance team members who assist in cashiering.
  • Monitor cashier activity, workflow, and transaction accuracy.
  • Ensure cash reconciliation and adherence to cash handling procedures upholding the highest standards of security, fraud prevention, and regulation/compliance.
  • Identify cash/check collection areas and propose to the department the benefits of moving the collection of cash/checks to our online system called Nelnet.
  • Communicate and coordinate in a timely, customer-focused manner with all stakeholders related to treasury. De-escalate internal customer complaints and ensure prompt resolution.

Required Competencies

• Demonstrated strong communication skills – including written, oral and listening: articulate ideas clearly, concisely, and persuasively, showing sensitivity to one's audience.
• Ability to influence team without direct authority and navigate through difficult or ambiguous situations.
• Assesses situations, considers alternatives, and chooses appropriate course of action while weighing potential risk.
• Requires the ability to work effectively under pressure, manage multiple projects simultaneously, and meet established goals and objectives.
• Excellent customer-focus skills.
• Results oriented.
• Ability to solve issues independently using professional judgment.
• Takes initiative and is a dedicated self-starter and independent thinker.
• Positive outlook.
• Utilizes knowledge of the industry to make practical applications in everyday operations.
• Establishes priorities and logically organizes work to accomplish goals.
• Makes decisions or advises appropriate personnel of the situation.
• Works effectively with others to accomplish tasks and goals, find solutions to problems.
• Demonstrated ability working in a cohesive team, willing to back up and support other team members and treat others with respect while confidently contributing to the team
• Anticipates and adjusts for problems and roadblocks.
• Demonstrates effective listening skills; listens to others, interprets the messages, and checks for understanding.
• Has an openness to new and different ways of doing things.
• Ability to look for efficiencies in processes and offer value-added suggestions.

Minimum Requirements

• Bachelor’s degree with one year experience, OR two years of college and five years directly related experience. Fields of study: Accounting, Finance, Business Management or related.
• Proficiency with Microsoft Office, including Word, Outlook, and in particular, advanced knowledge of data analysis functions of Excel with the ability to generate a management summary of the data.
• Successful completion of a Criminal History Background Check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Experience in recording business transactions.
• Experience with reconciliations.
• Experience with PeopleSoft software.
• Experience working with data analytics and reporting software (TIBCO, Tableau, Power BI, etc.).
• Cash handling experience.
• Experience with documenting accounting processes.
• Experience identifying and implementing continuous improvement initiatives.
• Two or more years of experience with bank and cash reconciliations.
• Experience in accounting and financial reporting standards (GASB or FASB, and GAAP)
• Experience with risk and risk mitigation associated with treasury functions.

To Apply

To ensure full considerations, applications must be received by April 10, 2024.