Salary/Position Classification

• $38,000+ Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite at UND Grand Forks, ND campus

Purpose of Position

The Department Assistant is a front-facing position that provides support to the Herr School of Accountancy. The Department Assistant will serve as the receptionist in office and will assist the Chair, faculty, students, prospective students, alumni, and other stakeholders in all professional manners. This position will assist with managing the finances, work closely with alumni relations including events, along with other strategic and miscellaneous departmental functions, and some college-wide duties.

Duties & Responsibilities

• Department Assistant to support the Chair, faculty and students
  • Working with students in varying aspects
  • Assist faculty with syllabi, duplication, textbook orders, room scheduling
  • Assist the Chair/Director with class schedules, catalog components, degree plans, curriculum, scholarships, assessment and other aspects to keep the department running smoothly
  • Assist Student Engagement with student issues/concerns
  • Act as front desk person doing daily activities such as mail, phone, greeting visitors
  • Work with the Grad Programs office
  • Assist new faculty with policies, procedures, keys, access, login information, class rosters 
• Assist with Alumni Relations, Events and Miscellaneous department functions
  • Assist chair with alumni relations
  • Assist Chair with ordering and mailing out communication to Alumni and retirees, students who pass CPA
  • Assist with annual Accounting Hall of Fame banquet
  • Department Office manager
  • Assist chair with updating and maintaining policies and procedures
  • Staff support for Accountancy Advisory Board meetings
  • Staff support for Accountancy Scholarship banquets
  • Assist with setting up the annual accounting for student trips
  • Organize departmental functions and marketing materials including social media and summer camps
  • Assist faculty and student groups with events
• Manage department finances and other operations
  • Assist with management of budgets for all funds
  • Provide Chair with monthly operating budget report
  • Assist faculty with travel planning including reimbursement 
  • Process payments using Jaggaer
  • Monitor CC statement and transactions and submit monthly report to central office
  • Attend professional development training as required by supervisor
  • Reconcile funds monthly
  • Conduct and monitor inventory for your department in conjunction with Dean’s Office staff person
  • Hire and process all paperwork for student employees and manage their timesheets
  • Manage the key inventory and order keys for all individuals that require them
  • Assist with department training for new faculty hires and student employees 
• NCoBPA Career Fair Staff Support
  • Work with the Pancratz Career Center to support all NCoBPA Career fairs. This may involve assisting with developing marketing materials, setting up event spaces, working with event logistics such as ordering food and processing event paperwork, and scheduling Facilities.
  • Attend the event the day of to work out any last-minute logistics such as handing out and making name tags for guests, running errands as needed and communicating with the catering personnel
  • Work with the Tech Support personnel to reserve appropriate technology including the student swipe machines and card readers.
  • Process after event activities such as putting away unused items, making sure items are returned as needed, follow up with Tech Support to process the list of students who swiped their card. 

Required Competencies

• Requires very strong attention to detail and organizational skills
• Ability to communicate effectively, both oral and written communication with a diverse group of individuals
• Must be resourceful, self-directed and work with little supervision
• Must be flexible and able to adapt to a variety of working environments
• Demonstrate ability to multi-task and function with a high degree of accuracy.
• Demonstrate ability to work individually as well as part of a team
• Ability to promote a friendly and positive attitude and environment in day-to-day communications and activities
• Capable of handling challenging situations with discretion
• Skilled in use of Microsoft Office Suite
• Strong verbal and written communication skills

Minimum Requirements

• High School Diploma/GED
• Two years of work experience in customer service role
• Experience working with Microsoft Office Suite
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Associate’s degree
• Two or more years of administrative experience in a higher ed/professional office setting that includes receptionist duties
• Experience with Qualtrics, or similar types of survey software
• Knowledgeable in other systems used at UND: Blackboard, Campus Connection, HawkCentral, Adobe, Zoom, TEAMS

To Apply

Please submit a cover letter, resume and list of three references with contact information.