UND Logo

Administrative Assistant

  • 496785
  • Grand Forks, North Dakota, United States
  • AVP Student Success
  • Administrative/Professional
  • Full-time Staff
  • Closing on: Jul 20 2025

Salary/Position Classification

  • $40,300 annual, Non-Exempt (Eligible for overtime)
  • 40 hours per week
  • This position will work onsite at the UND Grand Forks, ND campus

Purpose of Position

The primary role of the administrative assistant is to provide support to Student Academic Success and Career Engagement (SASCE) staff, programs and services, students the department serves, and daily office operations. These duties include serving as the main office receptionist, hiring, training, and supervising student assistants, and providing support to office programs and services.

Duties & Responsibilities

  • Student Academic Success & Career Engagement Administrative Support
    • Serve as department contact and front-line reception.
    • Respond to all inquiries coming into Student Academic Success.
    • Schedule student appointments, staff, and individual meetings.
    • Serve as the liaison to the Shared Service Center managing payments.
    • Ensure proper processes and procedures are followed in accordance with UND purchasing guidelines.
    • Order supplies for the unit when requested.
    • Provide programs and services support within the office and in collaboration with other campus departments/units.
    • Provide technology support for new hires within the unit (i.e., wiping of computers and reimaging for new staff and setting up phones).
    • Manage and monitor vendor payments for Career and Internship Expos within the Handshake system.
    • Manage unit wide contact lists.
  • Office Manager - McCannel 280
    • Hire, train, and supervise office student assistants
    • Maintain a positive and professional atmosphere in the office environment
    • Demonstrate an ability to multi-task and function with a high degree of accuracy and attention to detail.
    • Greet all visitors in a warm and welcoming manner
    • Maintain and manage office and key inventories as well as surplus property process
    • Provide office technology support for McCannel 280 (printer/copier/Hawk Central kiosk)
    • Serve as point of contact for office related situations that may arise.
  • Other Duties as Assigned
    • Perform projects as assigned by the Director of Student Academic Success and Vice Provost for Student Success.
    • Continue to grow and advance in the position through participation in professional development opportunities.

Required Competencies

  • Computer software and application proficiency (database applications, word processing, internet, PeopleSoft, etc. )
  • Strong interpersonal communication skills (written and oral)
  • Strong customer service skills
  • Strong analytical and judgement/problem solving skills
  • Detail oriented
  • Ability to multi-task
  • Demonstrated leadership skills
  • Experience working in a diverse office environment

Minimum Requirements

  • High School Diploma or GED
  • Two years of relevant experience
  • Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

  • Experience in working with students, alumni, business/industry, faculty and staff
  • Student Supervisory Experience; ability to provide mentorship and guidance to student employees.

Please note, all employment postings close at 11:55pm CST.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks here!

Want to be notified of similar opportunities?

Not You?

We have emailed you a code to verify your identity. Please check your spam/junk folder if you don't receive the email in your inbox.

Thank you for your interest in applying to the University of North Dakota

Other UND Career Openings

Administrative Assistant

496731 Grand Forks North Dakota United States Grand Forks, North Dakota, United States Office of Safety Administrative/Professional Full-time Staff
Become a key player in ensuring a safe and secure campus environment at the University of North Dakota. The Administrative Assistant role within the Office of Safety for the Department of Public Safety (DPS) unit offers an exciting opportunity to ...

Academic Core Advisor

496739 Grand Forks North Dakota United States Grand Forks, North Dakota, United States AVP Student Success Advising/Student Support Full-time Staff
Student Academic Success & Career Engagement is seeking a professional who is passionate about promoting student success, advocating for students, and encouraging recruitment and retention across campus.

Administrative Assistant

496554 Grand Forks North Dakota United States Grand Forks, North Dakota, United States Social Work Administrative/Professional Full-time Staff
The department of Social Work is seeking an administrative assistant to provide administrative, general office and budgetary support.

Apply Now

Not You?

We have emailed you a code to verify your identity. Please check your spam/junk folder if you don't receive the email in your inbox.

Thank you

Not ready to apply now? Fill in the fields below and the job link will be sent to your email!

Not You?

We have emailed you a code to verify your identity. Please check your spam/junk folder if you don't receive the email in your inbox.

Thank you!

Additional Information

Find out why Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Need help?

Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit. 

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply. 

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.