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Special Collections - Athletics Processing Assistant

Categories: Collaboration & teamwork, Communication, Critical thinking & problem solving, Learning & application, Professionalism, Student, Technology

Department: Chester Fritz Library

Special Collections - Athletics Processing Assistant

  • 498370
  • Grand Forks, North Dakota, United States
  • Federal Work Study Student
  • Closing on: Aug 12 2026
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Salary/Position Classification

  • $12.00 hourly, Non-Exempt (Eligible for overtime)
  • 10-15 hours per week
  • 100% Remote Work Availability: No
  • Hybrid Work Availability (requires some time on campus): No

Purpose of Position

This is a part-time, non-benefited position. Only UND students are eligible to be hired in this position with federal work-study eligibility.

Student will assist in the physical processing and inventorying of archival materials from UND Athletics, including departmental files from all UND sports teams. Physical processing involves hands-on work with historical materials to prepare collections for long-term preservation and researcher access. Students may also assist with data entry to support collection inventory and cataloging workflows.

Duties & Responsibilities

  • Physically processes archival materials by removing metal fasteners, relocating clippings, adding title and descriptive information to folders, and rehousing photographs according to archival standards
  • Maintains accurate and consistent folder-level organization within departmental collections
  • Records descriptive notes about folder contents to support collection and item-level description
  • Assists with data entry of inventory information into collection management spreadsheets
  • Additional tasks as needed  

Required Competencies

  • Careful attention to detail and ability to follow established procedures consistently
  • Ability to handle fragile historical materials with care
  • Strong computer proficiency, including familiarity with Microsoft Word and Excel
  • Ability to work independently and remain focused during repetitive tasks
  • Dependable, self-motivated, and reliable
  • Displays excellent interpersonal communication skills

Minimum Requirements

  • Applicants must be current UND students (any discipline) and enrolled at UND for the fall 2026 semester.
  • Must have accepted a Federal Work Study award from the Office of Student Finance
  • Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

To Apply

For full consideration, applications must be received by the closing date and include the following materials:
• Resume
• Class Schedule

Please include in the application if you are currently or have in the past 12 months been employed with the University of North Dakota, the North Dakota University System or any other North Dakota State agency. If so, include which agency/department, as well as how many hours you work a week.

Career Services is here to help students looking for student employment positions at UND by offering individual sessions that include resume, cover letter reviews, and interview preparation. Please schedule an appointment through Hawk Central or email us at und.careerservices@und.edu.

For full consideration, all application materials must be fully submitted by 11:55PM CST on the closing date. Student job openings are posted for a minimum of 3 business days.

Other UND Career Openings

There are currently no jobs matching this criteria

Additional Information

Find out why Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Need help?

Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701-777-4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit. 

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled status, proof of eligibility includes a DD-214 and a current letter of disability. 

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply. 

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.