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Research Proposal Specialist

498050

Grand Forks, North Dakota, United States

Research Affairs & Compliance

Other

Full-time Staff

Closing on: May 20 2026

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Salary/Position Classification

$50,700 annual, Exempt
hours per week
100% Remote Work Availability: No
Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

This position advances the SMHS research mission by providing expert leadership and support for research and Institutional Review Board (IRB) proposal development, compliance, and submission. The role accelerates the coordination and submission of research and IRB proposals, reducing administrative burden on faculty while improving proposal quality, compliance, and submission volume. Efforts will emphasize funding mechanisms appropriate for a community-based medical school, including NIH, HRSA, DoD, CDC, and foundation opportunities. This is a process- and execution-focused role, not a scientific leadership position, and does not require prior grant funding success. Responsibilities include leading proposal development, monitoring state, federal, foundation, and industry funding opportunities, and coordinating SMHS responses to complex, multi-investigator or multi-institutional funding initiatives.

Duties & Responsibilities

Proposal Development & Pre Award Assistance

Identify and interpret funding opportunities relevant to SMHS faculty
Translate FOAs into precise proposal requirements, timelines, and checklists
Develop and manage proposal calendars, ensuring on-time internal and external submissions
Serve as the central coordinator for multi-investigator and multi-unit proposals
Track proposal components and proactively follow up on missing materials in response to the FOAs
- Coordinates Office of Research Affairs collaborative research team proposal and targeted proposal development within the SMHS, UND, and beyond
- Monitors and facilitates the proposal process through Novelution, ensuring compliance with University procedures and obtaining institutional signatures

Writing, Editing & Compliance Support

Edit non-scientific sections, including, for example:
- Project narratives and significance summaries
- Facilities & Other Resources o Equipment descriptions
- Training plans, mentoring plans, and resource justifications
Edit Specific Aims and Research Strategy sections for clarity:
- Clarity, structure, and alignment with FOA language, and consistent
- Consistent terminology and narrative flow
- Ensure proposals meet sponsor formatting and compliance requirements

IRB & IACUC Protocol Development and Compliance

Draft, review, and edit IRB protocols, consent forms, recruitment materials, and other required documentation
Maintain a database of all clinical trials, IRB submissions, correspondence, and approvals
Review and edit IACUC protocols

Required Competencies

Familiarity with federal funding agencies (NIH, HRSA, DoD, CDC) and grant formats, as well as data management and publication requirements from funding agencies
Diplomatic but assertive communication style

Minimum Requirements

Bachelor’s degree
3 years of directly related work experience
Experience working with sponsored funding proposals
Experience in grant development, technical writing, research administration, data management, or a related field
Microsoft Office and Teams experience
Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

CIP Certification (Certified IRB Professional) by PRIM&R
CCRP (Certified Clinical Research Professional)
RAC (Regulatory Affairs Certification)
Experience working in a medical school or health sciences environment

Please note, all employment postings close at 11:55pm CST.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks here!

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Additional Information

Find out why Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Need help?

Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.