Salary/Position Classification

• $65,000 - $72,000+ Depending Upon Experience, annual, Exempt
• 40 hours per week  
• 100% Remote Work Availability: Yes
• Hybrid Work Availability (requires some time on campus): Yes

Procurement & Payment Services is looking for a strong collaborative leader with a continuous improvement mindset to act as the primary liaison with the technology provider for UND Marketplace (Jaggaer) and related service providers. Reporting to the Chief Procurement Officer, the Procurement Systems Administrator is responsible for the configuration, development, integration, and ongoing maintenance of the campus procurement technologies.  The user-focused Procurement Systems Administrator will lead content development for training materials, and work with performance metrics and corrective/preventative actions relating to these metrics.

This is an exciting opportunity to join a team with a great culture of work-life balance, hybrid or remote work schedule, including summer flexible hours, and amazing benefits, such as health insurance (premiums paid by the University), retirement plans, tuition waivers, annual and sick leave, and growth potential! We are proud to support the University of North Dakota's mission to provide transformative learning, discovery, and community engagement opportunities for developing tomorrow's leaders.

Purpose of Position

As a key member of Procurement & Payables Services leadership team, the Procurement Systems Administrator is responsible for the administration, analysis and solution support activities contributing to the overall Jaggaer e-procurement system (“UND Marketplace”). This position plays a key role in the procurements by the University of North Dakota. The University's e-procurement platform handles millions of dollars in spend per year.

Duties & Responsibilities

• Administration, daily maintenance and long-term continuous improvement of Procurement Technologies to ensure subsystems and infrastructure function together and business needs are met
• Subject matter expert of Procurement Technologies (Procure-to-Pay and Source-to-Contract modules)
• Primary liaison with technology provider and related service providers; coordinates with SAAS supplier for system-wide changes, updates, and enhancements
• Manage year-end financial processes for procurement and payment services in coordination with Accounting and Treasury, including but not limited to report generation, purchase order roll-over, proactive rule management in the Procurement Technologies to ensure seamless transition between fiscal years
• Leads the design, development, and implementation of test and production objects. Defines user requirements and performs configuration, change management, and testing activities
• Develop policy and procedures to ensure Procurement Technologies are in compliance with North Dakota laws, rules and regulations as well as State Board of Higher Education, NDUS and UND policies and procedures
• Contribute to data management within UND’s data warehouse by querying, vetting accuracy, and loading data from various sources
• Utilize business knowledge to analyze and organize data to support informed strategic planning and proactive decisions. Monitor and report on the e-procurement system usage and assist with the development and implementation of plans for improving usage
• Lead role in using spend analytics and system data to identify and negotiate vendor relationships that could provide cost savings, cost avoidance and/or service improvements
• Lead content developer for training materials for current, updated, and new features and processes in the Procurement Technologies; develop, implement and maintain training tools and resources in partnership with the AVPF Learning and Development Specialist

Required Competencies

• Strong communication skills with ability to confidently express thoughts and lead meetings, including written, oral and listening: articulate ideas clearly, concisely, and persuasively, showing sensitivity to one’s audience, and moving people to action
• Excellent customer service skills
• Results oriented
• Takes initiative and is a dedicated self-starter
• Requires the ability to work effectively under pressure, manage multiple projects simultaneously, and meet established goals and objectives
• Positive outlook
• Assesses situations, considers alternatives and chooses appropriate course of action while weighing potential risk
• Works effectively with others to accomplish tasks and goals, find solutions to problems
• Demonstrated ability working in a cohesive team, willing to back up and support other team members and treat others with respect, while confidently contributing to the team
• Has an openness to new and different ways of doing things
• Ability to look for efficiencies in processes and offer value added suggestions

Minimum Requirements

• Bachelor’s degree; or Associate's degree and 3 years of directly related work experience
• 2 years of system administration experience in a complex multi-layered organization
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Master’s degree in Business, Finance, Computer Science, Information Systems or related field
• 1 year of experience with a data reporting tool such as Tableau, PowerBI, Crystal, etc.
• 3 years’ experience working with an electronic procure-to-pay system such as Jaggaer, Coupa, etc.
• 2 years’ experience in purchasing, accounts payable, or accounting/finance in higher education or the public sector (government)
• 3 years’ experience working in a PeopleSoft finance module environment
• Lean or process improvement experience or certification