Salary/Position Classification

• $40,000 - $42,000/annual,Dependent on Experinece; Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

The purpose of the position is to provide a high level of administrative secretarial support for the Office of the Dean, Vice President for Health Affairs/Dean, and Chief of Staff, This position interacts with students, faculty, community faculty, and departments within the SMHS, UND, NDUS, and government agencies.

Duties & Responsibilities

Administrative Assistance to the Office of the Dean

• Staff the front office, respond to questions and requests for information while acting as a liaison between the Dean’s office and other departments
• Manage the Dean’s Office phone lines, ensuring callers are assisted
• Schedule meetings, prepare agendas, take minutes, provide supporting documents, and ensure timely follow-up
• Maintain Dean’s Office website
• Manage all School of Medicine and Health Sciences (SMHS) committee minutes on the website including tracking missing minutes
• Track and process standard financial documents including travel through UND and the Foundation, including P-Card purchases
• Pay invoices

Events and Projects

• Assist with Dean’s hours
• Plan and coordinate retreats, advisory meetings, and special events in conjunction with the Office of Alumni and Community Relations
• Assist at Commencement, White Coat, and special events as needed 

Assistant to the Chief of Staff

• Assist the Chief of Staff (COS) with the School’s Committee Nomination Process (create ballot, manage changes, provide consistent follow-up, take minutes, strategize for future needs)
• Schedule all meetings, manage calendar and assist with and manage projects

Information Management

• Maintain and manage the records management system for the Dean’s Office, both hard copy and electronic
• Follow guidelines established by the Office of Records and Information Management for the creation, retention, and destruction of records
• Serve as department contact and access point for the University of North Dakota Alumni Association and Foundation database - 

Required Competencies

• Prefer knowledge of UND and SMHS administrative, travel, accounting, purchasing, human resource, and affirmative action policies, forms and procedures
• Maintain confidentiality
• Be responsible for meeting deadlines
• Ability to multi-task and prioritize assignments to consistently provide timely and accurate data and information.
• Excellent interpersonal, verbal, and written communication skills
• Ability to prioritize and organize work assignments for self and others; ability to work with diverse groups to accomplish the mission of the Office of the Dean and SMHS

Minimum Requirements

• One year of college
• Three years of experience working in an office setting
• Experience with Word, Excel, Access, PowerPoint, and Outlook Calendar
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Demonstrated knowledge of and experience with Perceptive Content software
• Experience assisting with special events coordination
  
  

To Apply

Complete online application and include cover letter and resume.