Salary/Position Classification

• $51,000 + dependent on experience, annual, Exempt
• 40 hours per week
• 100% Remote Work Availability: Yes
• Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

The purpose of this position as a primary member of our research support team is to ensure the research objectives and goals of College are met.

Duties & Responsibilities

• Assist faculty and staff in preparing and submitting external funding proposals
  • Contact funding agencies concerning specific programs, eligibility, grant preparation guidelines, etc.
  • Assist staff with interpreting sponsor guidelines and restrictions. Develops checklist & guide for PI which includes the requirements.
  • Aid in proposal development and clearance of proposals and budgets in accordance with policies, federal regulations and funder guidelines.
  • Review applications for internal and external funding for completeness and facilitate adherence to institutional and agency policy and procedures prior to submission, recommending changes as needed.
  • Become Novelution expert for CEHD 
  • Review Cost Share Requirement to verify
  • Verify any subcontracts listed in the proposal have appropriate documentation o Statement of work (SOW)
  • Assist PIs in the generation of letters of support consistent with the guidelines of the proposal call
  • Assist Pl in preparing all relevant files in the proper format as requested in the proposal call and assist the Pl in uploading these documents in grants.gov, research.gov or other proposal systems
  • Act as the budget advisor on grant proposal teams
  • Act as liaison with central research administration offices
  • Work with the technical editor to ensure resumes and current and pending support are up to date and in the required format
  • Work with CEHD ADRFD and other UND grants & contracts experts to develop boilerplate material that is common to most grant submissions
  • Maintain documentation of all concept papers, preproposals, and proposals submitted by CEHD
  • Track cost share commitments 
• Participate in Grant Award Setup
  • Once awarded, review proposal details and adjust parameters as necessary.
  • Verify/Revise ABS budget from Novelution and submit to Grants & Contracts for PeopleSoft setup.
  • Utilize Novelution reports to prepare Gantt-like chart displaying HRMS information entered into SSC salary projection sheet.
  • Lead meeting with PIs, CEHD Grants and Contracts manager, and ADRFD as appropriate to pass information from the proposal for proper tracking and setup for the project.
  • Provide assistance to the Grants and Contracts Manager as needed to initiate initial salary projections and payroll setup.
• Prepare proposal and grant related reports
  • Maintain documentation of all concept papers, preproposals, and proposals submitted by CEHD by providing updates of submission as a function of submitting PI, Co-PIs, and department
  • Track success ratio within Novelution
  • Track cost share commitments Grant Update Reports
  • Assist Grants and Contracts Manager in development & distribution of monthly reports.

Required Competencies

• Strong communication skills (written and oral)
• Strong attention to detail skills
• Excellent organizational and prioritization skills
• Ability to multi-task and manage complex administrative processes
• Demonstrated leadership and problem-solving skills
• Ability to solve issues independently
• Ability to work collaboratively across all institutional lines
• The demonstrated ability to communicate effectively with a diverse community of students, faculty, staff with tact and
  diplomacy

Minimum Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, or related field OR Associates degree with three years related experience
• Three years accounting, finance, or bookkeeping experience
• Proficiency in Microsoft Office including Word, Excel, and Outlook
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Experience working with grant funding.
• Experience interpreting and applying policies and procedures.
• Experience working with contracts and / or agreements.
• Three years of experience in the areas of personnel administration, budget administration and/or general financial administration.
• Experience in a higher education setting.
• Experience with PeopleSoft HCM and/or Finance modules.