Salary/Position Classification

• $53,000 - $58,000 annual, Exempt
• 40 hours per week
• This position will work onsite the Grand Forks, ND campus.

Purpose of Position

The Faculty Affairs Specialist is an opportunity to work in a vibrant, fast-paced university office and interact with professors, deans, Provost’s Office staff, and other campus leaders. The Faculty Affairs Specialist position is vital to building systems and process infrastructure for Faculty Affairs, a new area within the Provost’s Office. The purpose of this position is to provide a high level of project and process management, event planning, and communications. This position requires a high level of independent and proactive decision-making and leadership to support the Vice Provost for Faculty Affairs and Faculty Affairs processes and initiatives.

Duties & Responsibilities

Faculty Affairs Processes Project Management and Process Improvement

• Serve as the vice provost of Faculty Affairs’ “right arm” in meeting the needs of the department of Faculty Affairs.
• Provide a high level of project and process management and independent decision-making regarding Faculty Affairs processes and initiatives.
• Integrate new SBHE and UND policy regarding Promotion & Tenure and post-tenure review into Faculty Affairs processes regarding faculty evaluation to ensure compliance with policy and deadlines.
• Create and maintain Faculty Affairs processes and systems and ensure all deadlines are met.
• Develop and maintain a regular cycle of processes improvement, documentation, and record keeping for 8-10 separate Faculty Affairs processes. 
• Serve as a resource for processes stakeholders and effectively communicate updates and changes on the VPFA website and through other communications to stakeholders.
• Document all Faculty Affairs processes and review each process annually to implement necessary improvements.
• Provide overall leadership and coordination in the campus-wide transition to the Faculty Success/Watermark Tool for implementing Faculty Affairs processes. 
• Create and maintain a schedule of annual and monthly Faculty Affairs process deadlines and tasks.
• This position requires a high-level of responsibility, confidentiality, and independent decision-making to implement sensitive and vitally important Academic Affairs and university processes. 

Faculty Affairs Outreach and Programming, Event Planning, and Communications

• Develop budgets for Faculty Affairs events and initiatives. Run programs while staying in budget.
• Secure venue, order food, develop invitations, etc. for lunches, receptions, book and writing groups, etc.
• New Faculty Orientation
• New Faculty Lunches
• Promotion and Tenure Dinner
• Chairs Leadership Institute meetings, networking events and workshops
• Faculty Writing Groups
• Faculty Wellbeing Groups and other faculty programming groups
• Retired/Emeritus Faculty outreach
• Faculty Affairs lecture series
• National Scholarship and Fellowship student and award events
• Other Faculty Affairs and National Scholarship & Fellowship events as needed

Work with Vice Provost for Faculty Affairs to develop a strategic internal communications plan for all Faculty Affairs events, deadlines, and initiatives

• Interface with and maintain positive relationships with campus stakeholders such as the Provost’s Office staff, Deans, department chairs, President’s Office staff, Human Resources, TTaDA, University Analytics & Planning, UND Alumni Association & Foundation and other units as needed.
• Review and independently draft Faculty Affairs correspondence
• Update and maintain Faculty Affairs webpages
• Maintain email distribution lists (retired faculty, faculty book and writing groups, department chairs, etc.)
• Send regular updates and reminders for all Faculty Affairs processes and events
• Coordinate faculty communications regarding university events such as commencement ceremonies and regalia and the UND Alumni Association & Foundation endowed faculty investiture ceremony
• Update and maintain email templates related to standard Faculty Affairs processes
• Faculty Affairs newsletter formatting and distribution (monthly)

Budget Management/Oversight, Workflow Management, and Scheduling

• Budget Development and Oversight
• Stay current with events and situations requiring VPFA attention
• Schedule meetings and manage high volume VPFA calendar/schedule
• Monitor and respond to und.facultyaffairs@und.edu email account
• Oversee office inventory
• Monitor and order office supplies for Faculty Affairs and National Scholarship & Fellowships
• Meet regularly with VPFA and Academic Support & Fellowship Opportunities Coordinator
• Maintain Faculty Affairs Teams site and files
• Create and manage department records retention plan
• Supervise Faculty Affairs student employees and interns

Required Competencies

• Demonstrated strong leadership and project management skills.
• Ability to confidently make independent decisions and prioritize work.
• Establish and maintain effective working relationships at all levels throughout the University.
• Excellent written and oral communication skills.
• Strong organizational skills and attention to detail.
• Must have the ability to work independently and handle multiple priorities and deadlines simultaneously.
• Strong customer service and technology skills.
• Proven experience with teamwork and collaboration.
• Ability to adapt to changing situations and environments in a positive manner.
• Ability to facilitate a welcoming and inclusive office environment.

Minimum Requirements

• Bachelor’s degree in a related area
• Three years of progressively responsible work experience in project management, event planning, and/or administrative support
• Experience with Microsoft Office Suite
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Coursework or certifications in project management
• Experience working in higher education
• Project management experience

To Apply

Please submit resume and cover letter addressing your interest in and qualifications for the position.