Salary/Position Classification

• $45,000+ annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position works onsite at the Grand Forks, ND campus

Purpose of Position

The purpose of this position, as one of the primary members of the Dean’s office team, is to work to ensure the objectives and goals of the department are maintained and achieved. 

Duties & Responsibilities

• Department(s) Finance Support provides significant financial support in designated departments:
  • Procurement
    • CEM Jaggaer expert and department resource
    • Provide direction to the department as to when to utilize Jaggaer or a Pcard
    • Work with Faculty & Students to complete non-catalog orders
    • Monitor open purchase orders and complete follow-up with Supplier, Shopper, Procurement & Payment Svcs, etc., to ensure timely delivery of items and services
    • Assist faculty on sourcing requests for new items/services
    • Coordinate new supplier setup, including contract terms review if necessary
  • Payment
    • Monitor Jaggaer orders to ensure receipt & proper payment 
    • Handle disputes with suppliers when necessary
  • Pcard
    • Monitor activity on Pcard holders in the department
    • Assist with funding reallocation when necessary
  • Travel & Reimbursement
    • Organize travel for faculty & students for field trips & conferences, utilizing Pcard to manage accommodations
    • Enter travel & expense reimbursements through PeopleSoft FIN & ensure appropriate documentation
    • Audit Travel & Reimbursements to UND Policy & Procedure
  • Coordinate Senior Design Financial Management 
• Department(s) Faculty & Student Support Work with the Department Chair and Faculty to provide support in designated departments for the following areas:
  • Manage solitary Course Management tasks in Campus Connection
  • Provide support for accreditation activities and ABET Coordinator
  • Maintain electronic student files based on record retention policy
  • Collaborate with faculty to complete Textbook Adoptions
  • Coordinate faculty print requests with Duplicating Services 
  • Attend department meeting & provide minutes when appropriate
  • Coordinate department events, including the Advisory Board meetings for each department
• Provide student support in designated departments:
  • Greet, welcome, and provide a positive student experience
  • Provide financial support when appropriate funding & business purpose have been established
  • Coordinate student print requests with Duplicating Services 
• College Support, Outreach & Other Duties

Required Competencies

• Strong communication skills (written and oral)
• Strong attention to detail skills
• Excellent organizational and prioritization skills
• Ability to multitask and manage complex administrative processes
• Demonstrated leadership and problem-solving skills
• Ability to solve issues independently
• Ability to work collaboratively across all institutional lines
• The demonstrated ability to communicate effectively with a diverse community of students, faculty, and staff with tact and diplomacy

Minimum Requirements

• Associate degree with 2 years’ experience in an academic, business or related setting OR 5 years of experience in an academic, business, or related setting
• Proficient with Microsoft Office, including Word, Outlook, and Excel
• Customer service experience
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Bachelor's Degree

To Apply

Please submit resume and cover letter along with completing the application form