Department Assistant

Salary/Position Classification

• $38,000+ annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite the Grand Forks, ND campus.

Purpose of Position

The Department Assistant is a front-facing position that provides support to the Herr School of Accountancy. The Department Assistant will serve as the receptionist in office and will assist the Chair, faculty, students, prospective students, alumni, and other stakeholders in all professional manners. This position will assist with managing the finances, work closely with alumni relations including events, along with other strategic and miscellaneous departmental functions, and some college-wide duties.

Duties & Responsibilities

• Department Assistant and front desk coordinator to support the Chair, faculty and students
  
  • Working with students in varying aspects
  • Assist faculty with syllabi, duplication, textbook orders, room scheduling
  • Assist the Chair/Director with class schedules, catalog components, degree plans, curriculum, scholarships, assessment and other aspects to keep the department running smoothly
  • Assist Student Engagement with student issues/concerns
  • Act as front desk person doing daily activities such as mail, phone, greeting visitors
  • Department Office manager
  • Work with the Grad Programs office
  • Assist new faculty with policies, procedures, keys, access, login information, class rosters
• Assist with Alumni Relations, Events and Miscellaneous department functions
  • Assist chair with alumni relations
  • Assist Chair with ordering and mailing out communication to Alumni and retirees, students who pass CPA
  • Assist with annual Accounting Hall of Fame banquet
  • Assist chair with updating and maintaining policies and procedures
  • Staff support for Accountancy Scholarship banquets
  • Assist with setting up the bi-annual accounting student trip to Mpls.
  • Organize departmental functions and marketing materials including social media and summer camps
  • Assist faculty and student groups with events 
• Coordinate department finances and other operations
  • Assist with management of budgets for all funds
  • Provide Chair with monthly operating budget report
  • Assist faculty with travel planning including reimbursement
  • Process payments using Jaggaer
  • Monitor CC statement and transactions and submit monthly report to central office
  • Attend professional development training as required by supervisor
  • Reconcile funds monthly
  • Conduct and monitor inventory for your department in conjunction with Dean’s Office staff person
  • Hire and process all paperwork for student employees and manage their timesheets
  • Manage the key inventory and order keys for all individuals that require them
  • Assist with department training for new faculty hires and student employees

Required Competencies

• Very strong attention to detail and organizational skills
• Customer-centric attitude in daily interactions
• Ability to communicate effectively, both oral and written communication with a diverse group of individuals
• Must be resourceful, self-directed and work with little supervision
• Must be flexible and able to adapt to a variety of working environments
• Demonstrate ability to multi-task and function with a high degree of accuracy.
• Demonstrate ability to work individually as well as part of a team
• Ability to promote a friendly and positive attitude and environment in day-to-day communications and activities
• Capable of handling challenging situations with discretion

Minimum Requirements

• High School Diploma
• Two years of experience in an administrative, clerical, or front desk support role
• Microsoft Office Suite experience
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Associate’s degree
• Two years of a higher ed/professional office setting that includes receptionist duties
• Experience with Qualtrics, or similar types of survey software
• Knowledgeable in other systems used at UND: Blackboard, Campus Connection, HawkCentral, Adobe, Zoom, TEAMS

To Apply

Please include a cover letter and resume with your application