Salary/Position Classification

• $40,300+ Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite at the UND SW Campus in Bismarck, ND

Purpose of Position

• Provide administrative secretarial support for the Southwest Campus Associate Dean, faculty and staff.
• Provide general and educational services support to the Southwest Campus.
• Local IT needs and website design and maintenance.
• Assist in the day-to-day operation of the Southwest Campus office, as directed by the Associate Dean.
• Records Coordinator for the Southwest Campus office and other educational programs.

Duties & Responsibilities

Provide administrative secretarial support for the Southwest Campus Associate Dean, faculty and staff  

• Serve as receptionist, greet visitors, answer telephone, take messages, and provide information.
• Receive and distribute mail, including electronic communication.
• Keep student information up to date, addresses, phone numbers, etc.
• Liaison with doctors, hospital/clinic personnel, and medical school personnel.
• Act as resource person for the Southwest Campus office.
• Manage calendar, maintain conference room and classroom schedules.
• Coordinate and assist with events, functions, and meetings.
• Assist in maintenance of Southwest Campus teaching faculty database.

Provide general and educational services support to the Southwest Campus  

• Primary coordinator of student orientation and onboarding, student events and other functions.
• Oversee, organize, and coordinate 4th year medical student schedules.
• Manage and maintain the software needed for fourth year student evaluations, grading, and scheduling.
• Organize and coordinate 3rd year Interprofessional development and career exploration scheduling.
• Assist with coordination of required tests and training; to include proctoring, scheduling and arranging in person and/or zoom.
• Primary coordinating of Basic Life Support and Advanced Cardiac Life Support for students.
• Assist in coordination of student community service events at local grade schools, high schools, and colleges.
• Organize continuing education and professional development for students.

Local IT needs and website design and maintenance  

• Troubleshoot any issues with testing laptops before test day.
• Work with Grand Forks campus IT to help resolve issues with desktops, laptops and meeting rooms.
• Primary website design and upkeep for the Southwest Campus. 
• Assist with IT inventory and equipment updates as needed. 

Assist in the day-to-day operation of the Southwest Campus office, as directed by the Associate Dean  

• Responsible for ensuring proper implementation of UND policies and procedures.
• Assist departments, faculty, and staff upon request.

Records Coordinator for the Southwest Campus and other educational programs  

• Serve as a records coordinator for the Southwest Campus, following guidelines for the creation, retention, and destruction of records; respond in a timely and accurate manner.
• Work with SMHS Records and Information Management (RIM) personnel as needed.
• Organize and set up files; purge files; prepare files for storage according to RIM policies and procedures.
• Perform annual file generation process according to SMHS RIM procedures.
• Perform compliance reviews according to SMHS RIM procedures.
• Primary for maintaining physical files and electronic files. 

Required Competencies

• Knowledge of UND policies and procedures.
• Excellent oral and written communication skills.
• Aptitude for learning new software and systems.
• Good customer service skills interacting with various people.
• Ability to organize and prioritize tasks.

Minimum Requirements

• High school diploma or GED.
• Successful completion of a Criminal History Background Check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Related experience in an office and/or medical setting.
• Experience utilizing calendaring software, such as Outlook.
• Website maintenance and design experience.