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Administrative Assistant II

Administrative Assistant II

  • 498272
  • Grand Forks, North Dakota, United States
  • Physical Therapy
  • Administrative/Professional
  • Full-time Staff
  • Closing on: Jul 5 2026
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Salary/Position Classification

  • $38,000+ Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
  • 40 hours per week
  • This position will work onsite at UND Grand Forks, ND campus

Purpose of Position

The primary purpose of this position is to assist the Director of Clinical Education with management of the clinical database programs and coordination of clinical education communications and agreements in an effective and timely manner. Maintain professional interactions with internal/external clinical contacts including clinical site coordinators, faculty, students, and technical contacts. Assist with the organization of clinical materials and documents. Additional responsibilities include providing administrative support to the Director of the Sports Physical Therapy Residency and Faculty Residency programs. Maintenance of the department web site, assistance with data collection for accreditation and program reporting, and secretarial support for other faculty members and front office within the department as needed.

Duties & Responsibilities

  • 50% - Manage departmental clinical education databases, records, and assist with coordinating communications with clinical contacts, students, faculty, and staff

  • 35% - Provide secretarial, clerical, and administration support to the Director of Clinical Education, Director of Sports PT Residency and PT Faculty Residency, and other faculty as needed

  • 10% - Provide technical training and support for clinical faculty and students in the use of clinical software

  • 5% - Departmental website coordinator 

Required Competencies

  • Demonstrated verbal, written, and interpersonal communication skills for positive interaction with internal and external contacts including students, clinical faculty, faculty, and the public
  • Demonstrated organizational and problem-solving skills
  • Demonstrated attention to detail
  • Demonstrated ability to work independently and as a team member
  • Demonstrated time management skills
  • Prefer knowledge of North Dakota University System and University of North Dakota policies and procedures.

Minimum Requirements

  • High School diploma or GED
  • 2 years of office or administrative work experience, preferably in an academic setting
  • 2 years of experience using Microsoft Office products, including Word, Excel, Access, PowerPoint, and Outlook
  • Experience using office equipment, including laser printers, scanners, and photocopiers
  • Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

  • Associate degree in administrative secretarial, business administration, office management, or related field

To Apply: 

In addition to online application, submit a letter of interest, current resume, and contact information for 3 professional references

Please note, all employment postings close at 11:55pm CST.

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Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks here!

Other UND Career Openings

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Additional Information

Find out why Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Need help?

Please email the Human Resources Department at UND.humanresources@UND.edu or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit. 

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an equal opportunity employer (veteran/disability). All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristic. Veterans and individuals with disabilities are encouraged to apply. 

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.