Administrative Assistant

Salary/Position Classification

• $36,600-$51,200 annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite the Grand Forks, ND campus.

Purpose of Position

Do you enjoy keeping teams organized and helping day-to-day operations run smoothly? Are you skilled at coordinating schedules, managing details, and providing administrative support across multiple projects? We’re looking for an Administrative Assistant to join our dynamic team at the Energy & Environmental Research Center (EERC)!

Join the EERC, an international leader in energy and environmental research and a nonprofit branch of the University of North Dakota (UND), which gives our employees access to unbeatable benefits and tuition waivers. Learn more about the EERC at undeerc.org.

Be a part of cutting-edge research, engage with professionals who share your passion, and create work you can be proud of. As an Administrative Assistant, you will contribute to the success of the organization by performing one or more of the following:

• Provide administrative and professional support to multiple teams on the EERC Subsurface Research & Development Group in the execution of daily, weekly, and monthly tasks.
• Coordinate schedules, maintain calendars, arrange meetings, and handle visitors.
• Work with a travel coordinator to initiate travel arrangements, ensure they are complete, and submit receipts for reimbursement.
• Use MS Office software to facilitate presentations, draft letters, agendas, and other business correspondence.
• Work with all EERC departments to process, update, coordinate, and follow up on various documents, purchases, forms, and other materials for assigned personnel.
• Assist with conferences, client meetings, or special events.
• Assist assigned personnel with tracking project milestones, deliverables, and reports.

The EERC is recognized as a global leader in developing clean, efficient energy solutions. With a dedicated team, we collaboratively develop innovative technologies to power the world efficiently while safeguarding our air, water, and soil. Trusted by over 1300 clients in 53 countries, our mission is to provide practical, pioneering solutions to the world’s energy and environmental challenges. 

Required Competencies

• Demonstrate excellent interpersonal, oral, and written communication skills.
• Ability to work and coordinate with multiple groups.
• Use problem-solving skills that demonstrate innovation and creativity.
• Able to create and maintain positive relationships.
• Maintain excellent organizational skills, attention to detail, and the proven ability to prioritize and multitask.
• Must be able to maintain confidentiality of sensitive information in accordance with University and EERC policies and procedures.
• Ability to handle competing priorities and short deadlines.
• Ability and desire to learn new skills and receive training for new software programs.
• Familiarity with scientific terminology and technical documentation.

Minimum Requirements

• Associate’s degree in business administration, office administration, science, or a related field.
• 2 years of administrative support, office coordination, or related experience demonstrating skills relevant to the position.
• Proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience managing calendars, scheduling meetings, coordinating availability, and resolving scheduling conflicts.
• Experience handling sensitive and confidential information with a high degree of professionalism and discretion.
• Experience tracking, coordinating, and communicating action items, deadlines, and information among multiple teams or departments within an organization.
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• 2 years of relevant administrative, office coordination, or related professional experience.
• Experience working within a university, research institute, laboratory, consulting firm, or other science- or research-focused organization.
• Experience supporting scientific, engineering, environmental, or technical professionals.
• Experience developing, administering, and analyzing Microsoft Forms surveys or other data collection tools to support communication, information gathering, and decision-making.
• Experience coordinating large team meetings, workshops, or presentations including handling scheduling, room reservations, audiovisual setup, and agenda distribution.
• Experience managing complex calendars for multiple individuals and coordinating meetings across competing priorities and schedules.
• Experience developing, maintaining, or improving electronic filing systems, records management processes, onboarding resources, or other administrative systems that enhanced organizational efficiency.