Salary/Position Classification

• $43,000+ Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

• This position is responsible for providing administrative support to UND SMHS Library Resources. This includes:
  
  • Overall management and record keeping of the Library Resources administrative office, analysis and establishment of administrative procedures, and organization of workflows
  • Management of departmental finances and accounting functions
  • Maintenance and management of human resources processes, records and documentation
  • Coordination with other UND service departments, such as telecommunications, facilities, etc., to ensure continuity of departmental services and maintenance
  • Staffing the departmental Information Desk 10 hours per week with additional hours as needed for coverage.

Duties & Responsibilities

Provides administrative support to Library Resources

• Provide management of the library’s administrative office. Analyze and establish administrative procedures and organize workflow.
• Establish, maintain, and control files and records for the administrative office; maintain records in compliance with Records and Information Management policies and procedures.
• Manage the system for tracking student employee time.
• Submit work orders to Facilities Management and oversees departmental maintenance and repairs.
• Organize and maintain regular office supplies.
• Provide asset management for the library’s major and minor equipment, manage departmental equipment contracts, and coordinate annual inventory of major and minor equipment.
• Record and distribute minutes for staff meetings and other meetings, as requested.
• Coordinate library-sponsored special events.  

Manages Library Resources financial and accounting processes

• Advise library senior management on financial policies, procedures and decision-making.
• Monitor departmental accounting; provides regular financial reports to library administration
• Maintain departmental financial logs and monitor expenditures, encumbrances, credits, and any other financial activities.
• Provide initial approval for departmental expenditure; process invoices for payment.
• Prepare and distribute departmental billings for library services (e.g., interlibrary loan services, clinical affiliate libraries)
• Receive and process payments from billings and deposits.
• Compile data for preparation of annual report and other financial reports upon request.

 Manages human resources processes, records and documentation

• Establish and maintain all personnel files for staff, student employees, and temporary appointments.
• Process appointments, revisions, and terminations for library staff and student employees.
• Assist with staff recruiting by completing documentation through UND’s recruiting software system.
• Serve as contact person for the Regional Clinical Campus Librarians with regard to university and library policies.

Staff Information Desk and provides primary back-up to Circulation Manager

• Staff the Information Desk 10 hours each week.
• Provide additional coverage as necessary in the absence of the Circulation Manager.  

Required Competencies

• Strong oral, written and interpersonal communication skills
• Strong organizational skills
• Proficiency in using Microsoft Office software

Minimum Requirements

• HS diploma or GED
• Four years of directly related experience
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Bachelor's degree
• Experience directly assisting a department head with management of administrative support functions
• Experience in drafting budgets, bookkeeping and maintaining financial records

To Apply

Complete the online application and include a cover letter and resume.