Salary/Position Classification

• $38,000 Annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): No

Purpose of Position

The department assistant provides support to the Herr School of Accountancy by assisting the Chair, faculty, students and alumni in all professional manners.

Duties & Responsibilities

• Department Assistant supporting students and faculty
  • Working with students in varying aspects
  • Assist faculty with syllabi, duplication, textbook orders, room scheduling
  • Assist the Chair/Director with class schedules, catalog components, degree plans, curriculum, scholarships, assessment and other aspects to keep the department running smoothly
  • Assist Student Engagement with student issues/concerns
  • Act as front desk person doing daily activities such as mail, phone, greeting visitors
  • Work with the Grad Programs office
  • Assist new faculty with policies, procedures, keys, access, login information, class rosters 
• Alumni Relations, Events and Miscellaneous department functions
  • Assist chair with alumni relations
  • Assist Chair with ordering and mailing out communication to Alumni and retirees, students who pass CPA
  • Assist with annual Accountancy Hall of Fame
  • Department Office Assistant
  • Assist chair with updating and maintaining policies and procedures
  • Staff support for Accountancy Advisory Board meetings
  • Staff support for Accountancy Scholarship banquets
  • Assist with setting up the annual accounting student trip to Mpls.
  • Organize departmental functions and marketing materials including social media
  • Assist faculty and student groups with events
• Department finance and inventory coordinator
  • Supervise and maintain budgets for all funds
  • Assist faculty with travel planning including reimbursement
  • Process payments using Jaggaer
  • Monitor CC statement and transactions
  • Attend professional development training as required by supervisor
  • Reconcile funds monthly
  • Conduct and monitor inventory for your department in conjunction with HR and Finance Manager
  • Process all hire paperwork for student employees and manage their timesheets
  • Manage the key inventory and order keys for all individuals that require them
  • Assist with department training for new faculty hires and student employees
• NCoBPA Career Fair Staff Support
  • Work with the Pancratz Career Center to support all NCoBPA Career fairs. This may involve assisting with developing marketing materials, setting up event spaces, working with event logistics such as ordering food and processing event paperwork, and scheduling Facilities.
  • Attend the event the day of to work out any last minute logistics such as handing out and making name tags for guests, running errands as needed and communicating with the catering personnel
  • Work with the Tech Support personnel to reserve appropriate technology including the student swipe machines and card readers.
  • Process after event activities such as putting away unused items, making sure items are returned as needed, follow up with Tech Support to process the list of students who swiped their card. 

Required Competencies

• Requires very strong attention to detail and organizational skills
• Ability to communicate effectively, both oral and written communication with a diverse group of individuals
• Must be resourceful, self-directed and work with little supervision
• Must be flexible and able to adapt to a variety of working environments
• Demonstrate ability to multi-task and function with a high degree of accuracy.
• Demonstrate ability to work individually as well as part of a team
• Ability to promote a friendly and positive attitude and environment in day-to-day communications and activities
• Capable of handling challenging situations with discretion
• Strong attention to detail and organizational skills

Minimum Requirements

• High School Diploma or GED
• One year in a customer service role
• Knowledge of standard software applications including Word, Excel, and Outlook
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Associate’s degree
• Administrative experience in a higher education/professional office setting that includes receptionist duties
• Experience with Qualtrics, or similar types of survey software
• Experience working in Higher Education office setting
• Knowledgeable in other systems used at UND: Blackboard, Campus Connection, HawkCentral, Adobe, Zoom, TEAMS