Salary/Position Classification

• $42,000+, Dependent on Experience, Annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• This position requires a full on UND Grand Forks campus presence

Purpose of Position

This position provides administrative support to the CNPD Business Office in areas such as purchasing, fund management, information technology, facilities and inventory management.

Duties & Responsibilities

• Finance/Accounting
  • Maintain accurate records of all fiscal funds
  • Monitor expenses, budgets, encumbrances and cash balances as needed to maintain accuracy of financial records
  • Assist with preparation of budget journals, journal entries and journal vouchers
  • Use PeopleSoft and other tools to encumber and track funds and create reports
  • Remain knowledgeable on all current accounting reports, processes and technology required by CNPD and UND
  • Generate reports and compile data
  • Adhere to all records retention and disposal policies related to financial records
  • Verify and process internal purchase requests
  • Assist the Office of Student Services with verifying fund balances for scholarships & process any adjustments needed
  • Process payments for CNPD departments including gathering, submitting and monitoring documents for supplier set up
  • Process CNPD deposits
  • Provide support and assistance for other accounting tasks
• Asset/Inventory and Space Management
  • Assist with maintenance and completion of annual inventory for CNPD
  • Obtain new computer information from UIT to complete the CNPD computer inventory
  • Coordinate organization and storage of supplies and property
  • Assist Chief Business Officer with space assignments, MIRA space allocation records in the Nursing, NPCBR, and Gillette buildings
  • Assist with maintenance of files with building information about remodels and other building issues and assist with questions from Facilities and other departments involved
  • Processing of CNPD Asset Surplus property
• Purchasing and Travel Coordinator
  • Serve as primary purchaser for supplies for CNPD
  • Assist CNPD staff/faculty with requested purchases and vendor choices
  • Organize and maintain appropriate supply levels and discard unused items
  • Process employee reimbursements
  • PCard holder
    • Stay current on usage guidelines
    • Reallocate funding within cardholder site
    • Remain in compliance with monthly statements
  • Designated CNPD travel coordinator – arrange & pay for airfare, pay for registrations, enter reimbursements, etc
    • Keep up to date on current travel requirements from finance/payment services
    • Investigate and adjust request for travel reimbursement revisions
    • Coordinate state fleet requests

Required Competencies

• Strong written and oral communication skills
• High degree of organization skills
• Strong customer service oriented mindset
• Ability to demonstrate discretion with matters of confidentiality
• Accepting of change with a positive mindset

Minimum Requirements

• Associate's degree in accounting or related field OR equivalent experience
• Two years of directly related work experience
• Demonstrated efficiency with Microsoft Office Suite software (specifically Excel)
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Experience in an academic organization
• Three years administrative experience in a business office/accounting setting

To Apply

Please submit a cover letter and resume.