Academic Programs Coordinator

Salary/Position Classification

• $45,000-47,000 annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite.

Purpose of Position

The Academic Program Coordinator works to ensure the academic objectives and goals of the College, are maintained and achieved. The function of this position is to provide:

• College Course Scheduling
• Management of College Graduate Tuition Waivers and Assistantships
• Curriculum and CourseLeaf coordination and support for the Curriculum committees

This position contributes to larger College efforts by managing course scheduling for all academic programs, managing the graduate tuition waiver and graduate assistantship processes, and serving as support for the both the Undergraduate and Graduate curriculum committees.

Duties & Responsibilities

• Comprehensive College Course Scheduling
  • Collaborate with department chairs and program directors to ensure course scheduling is executed efficiently and effectively within set deadlines.
  • Work in tandem with department Chairs to finalize semester course schedules, balancing academic requirements with faculty availability and student needs.
  • Coordinate closely with the Registrar's Office for course schedules, room assignments, and other logistical needs, ensuring optimal utilization of resources and spaces.
  • Manage room scheduling for courses in collaboration with the Chairs and CEHD Building Manager, addressing any special requirements or accommodations.
  • Distribute regular course enrollment reports to CEHD leadership and advisors and provide ad hoc course enrollment reporting when requested.
  • Work with Chairs to organize and track a 3-Year Forward Schedule.
  • Work with TTaDA to ensure changes in CLSS are also updated in Blackboard.
  • Contact students and CEHD advisors when courses are canceled or changed. 
• Strategic Enrollment Management Data & Reporting
  • Collaborate with the Office of Assessment, Accreditation, and Analytics and the Dean's Office to provide accurate, data-informed insights supporting recruitment, retention, and graduation goals.
  • Maintain dashboards and datasets tracking student credit hours, enrollment trends, and program persistence rates for CEHD programs.
  • Conduct analyses to identify enrollment patterns and produce actionable reports for Chairs, program directors, and advisors.
  • Coordinate with the Registrar’s Office, Institutional Research, and CEHD leadership to ensure alignment of CEHD enrollment reporting with university-wide SEM priorities.
  • Collaborate with the Office of Assessment, Accreditation, and Analytics to support development of predictive models and data visualizations to inform course demand forecasting and student success strategies. 
• Management of Administrative Functions for the Quality Improvement and Curriculum Committees
  • Facilitate CourseLeaf and curriculum updates for CEHD programs.
  • Aid in processing initial curriculum change requests and communicate alterations to faculty/staff.
  • Maintain accurate records of curriculum changes approved by the Curriculum Committee.
  • Coordinate and distribute agendas and minutes for committee meetings in conjunction with the committee chairs. 
• Shared Governance, Strategic Plan Implementation, and Data Transparency Support
  • Provide documentation support to CEHD Shared Governance committees to ensure data-informed decision-making and alignment with college and university strategic priorities.
  • Prepare and distribute accurate summaries and other necessary information to enhance transparency in shared governance and strategic planning processes.
  • Collaborate with the Dean’s Office and committee leadership to monitor and track progress on CEHD Strategic Plan goals, developing measurable indicators and regular updates for college leadership.
  • Manage secure storage and version control of committee reports, strategic plan documentation, minutes, and approved materials on Teams or other designated platforms.
  • Coordinate with Chairs and administrative staff to track follow-up actions on committee recommendations and strategic initiatives.
  • Assist the Dean’s Office in ensuring equitable access to institutional data for governance, planning, assessment, and accreditation purposes.
• Additional Responsibilities as Assigned by the Dean’s Office or Assistant Director of Assessment, Accreditation, and Analytics
  • Manage the Incomplete Grade process.
  • Collect syllabi for the College and respond to syllabi requests from faculty and current and former students.
  • Undertake various tasks as delegated by the Dean’s Office or Assistant Director of Assessment, Accreditation, and Analytics.
  • Manage Education Building room scheduling for non-course requests

Required Competencies

• Strong communication skills (written and oral) Strong attention to detail skills
• Excellent organizational and prioritization skills
• Ability to multi-task, think critically, and manage complex administrative processes Demonstrated leadership and problem-solving skills
• Ability to solve issues independently
• Ability to work collaboratively across all institutional lines
• Ability to communicate effectively with a diverse community of students, faculty, staff with tact and diplomacy.
• Demonstrate flexibility and adaptability to manage unexpected challenges.

Minimum Requirements

• Bachelor’s degree
• Proficient with Microsoft Office, specifically Excel
• 2 years of experience in an academic, business or related setting
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. 

Preferred Qualifications

• Experience with PeopleSoft (Campus Connection), CLSS, Ad Astra, Power BI, Perceptive Content, Qualtrics
• Masters Degree