Part-time Administrative Assistant

Salary/Position Classification

• $20.00 hourly, Non-Exempt (Eligible for overtime)
• 19 hours per week
• This position will work onsite.
• This is a part-time position. Current UND students are not eligible for this position.

Purpose of Position

This part-time position will provide administrative support for the UND Writers Conference and will assist the Director of Creative Writing in creating a strong program for students and a community of writers. It will also support general English Department operations.

The Department of English is committed to the premise that language and literature reflect and shape the world in which we live. Faculty members conduct ongoing research in an array of sub-fields and interdisciplinary contexts and contribute to academic conversations occurring among humanities scholars on national and international levels. The nationally renowned UND Writers Conference brings great authors and opportunities for literary discussion to the larger community.  Teaching at a wide range of levels, from first-year writers to Ph.D. students, the Department demonstrates the pleasures and value of a liberal arts education by emphasizing critical and creative thinking, by helping students think thoughtfully about cultural diversity, and by teaching strong written communication skills.  In the Department of English, students at all levels of the curriculum are prepared for lives of public citizenship as they learn to analyze texts within complex cultural situations, to write and to think rhetorically, and to engage with diverse perspectives.

Duties & Responsibilities

Provide administrative support for the UND Writers Conference and general support for the English Department:

Communications, Social Media, and PR

• Copy, edit, and review all publicity materials for UND Writers Conference and Creative Writing events and programs.
• Arrange off-campus workshops and recruiting opportunities with community partners ranging from Grand Forks Public Schools and Grand Forks Public Library.
• Create and manage weekly social media posts for Writers Conference and supervise social media plan for Floodwall.
• Assist with correspondences related to the Writers Conference and other department events as needed, including communications with donors and supporters.
• Create and oversee English Department outreach projects, including, but not limited to, department newsletter, social media postings, and alumni outreach.
• Organize and archive historical Writers Conference materials.
• Maintain and update relevant department web pages, event calendars, and online content, as needed.

Events

• Coordinate the Creative Writing program calendar, ensuring events conflict as little as possible with other flagship UND events, English faculty teaching schedules, GTA workshop schedules, etc.
• Reserve venues and make catering arrangements for Writers Conference and other department events (i.e., open mics, Floodwall launch, faculty readings, Virtual Speaker Series, Graduate Reading Series, etc.).
• Submit on-campus digital advertising requests for all Creative Writing events.
• Contact building managers and arrange for posting of physical flyers outside of Merrifield Hall.
• Correspondences via the Creative Writing and Writing, Editing & Publishing certificate student listserv, which entails informing students of upcoming deadlines for program applications, literary magazine submissions, professional development events, etc.
• Coordinate with partners in other campus departments/programs and community organizations (NDMOA, GFPL, Community Foundation, etc.)
• Upon request, attend Writers Conference and English Department events to assist with on-site operations and logistics.

Travel and Finance

• Complete purchases relating to Writers Conference activities following UND’s purchasing policies and procedures.
• Make travel arrangements for invited speakers for the Writers Conference including hotel, flights, vehicle rentals, registrations, and other related arrangements, as well as for faculty and student travel to conferences and professional development events connected to the Creative Writing and the Writing, Editing & Publishing programs, in accordance with UND travel policies and procedures.
• Route invoices for payment and complete purchasing requests, in connection to the Writers Conference and other department events.
• Research grant and funding opportunities, in consultation with the department chair and the Writers Conference director.
• Other financial duties as requested.

Required Competencies

• Strong verbal and written communication skills.
• Exhibit work habits reflecting reliability, organizational skills and a high degree of accuracy.
• Ability to effectively communicate with a diverse group of people while maintaining professionalism, confidentiality and a positive and helpful attitude.
• Ability to work independently as well as part of a team.
• Ability to problem solve.
• Basic understanding of digital communications.

Minimum Requirements

• High school diploma or GED
• Competency with Microsoft Outlook, Word, and Excel
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Associate’s Degree
• Bachelor’s Degree
• 2 years of related work experience
• Work experience in an academic setting
• Demonstrated interest in creative writing
• Demonstrated interest in social media
• Experience in building community through literature or other artistic fields

To Apply

Please include a cover letter and resume with your application.