Salary/Position Classification

• $80,000+ Annual, Dependent on Experience, Exempt
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

This position is responsible for budget development, financial analysis, reporting, and financial management of the Division of Student Affairs. This position will work closely with department directors and the VPSA Executive team to collaborate on new or changing initiatives as it pertains to the financial impact of the units/division. The position will provide support to the Exec. Director of Operations & Business Affairs and VPSA in the financial implementation of the strategic plan.

Duties & Responsibilities

• Financial Administration, Analysis and Reporting:
  • Develop financial planning processes to prioritize and ensure that short and long-term financial plans are in alignment with the division's strategic vision.
  • Work collaboratively with the Student Affairs Executive team to provide information/data as requested
  • Assist directors in the strategic planning process.
  • Develop a process for providing adequate, accurate, and timely data for strategic decision-making and operations.
  • Apply budgeting knowledge in developing a budgeting process that achieves financial transparency and is true to the values and mission of the division.
  • Summarize complex financial data and provide easy-to-understand analysis and recommendations to leaders within the division.
  • Deliver clear and concise analysis and summaries of financial data for executive-level review.
  • Financially advise and provide budget updates to department directors with discussions regarding their financial position, collaboration on items that may impact the budget and analyze the changes needed to minimize the budget impact.
  • Prepare financial statements, budget models, and respond to special project requests for the VP for Student Affairs.
  • Assure compliance with University, NDUS, and state regulations, policies, and procedures related to financial matters.
  • Monitor and ensure accuracy of transactional duties performed by the Shared Service Center.
  • Serve as a subject matter expert in UND Marketplace. Approve payments and funding for goods and services over a set threshold, ensuring that purchases are made in compliance with the Payment and Procurement Services process and procedures.
  • Complete various payroll documents with accuracy and timeliness and route them in DocuSign for appropriate signature approval.
  • Monitor semi-monthly payroll reporting to ensure the accuracy of the amount and funding source in accordance to the payroll calendar
  • Guide internal and external billings and deposits related to departmental business transactions.
  • Collaborate with the Shared Service Center to ensure accurate tracking of revenues and expenses for budget, projections, and actuals throughout the course of the year. 
• Budget Development and Implementation:
  • Develop annual budgets and financial reports that support the strategic decision-making process for each department and division.
  • Develop annual budget requests in collaboration with department directors, with a comprehensive understanding of the different types of funds with the knowledge of the timeline of the requests and request process.
  • Provide historical analysis of revenue and expenses for each department.
  • Forecast future fiscal requirements based on historical analysis and other pertinent information to assist in the next fiscal year budgeting development.
  • Coordinate subsidiary budgets to ensure the overall budget is all-inclusive and that adequate funding will be available, provided budgeted revenue, personnel, and operating expenditure levels are maintained and submitted within established deadlines.
  • Coordinate with the Executive Director of Operations & Business Affairs on budgeting and management of the division's overall finances, including but not limited to student fees, appropriations, other local funds and F&A allocations. 
• Division Lead for Position Recruitment and Retention:
  • Function as the lead for the recruitment of staff within the division
  • Division lead for the PageUp recruiting system
  • Track probationary status and notify the appropriate supervisor of deadlines to ensure compliance with the evaluation process.
  • Division lead for the completion of HR forms ie: annual evaluations, Job Data Change, Position Funding Forms, Add/Reduce Pay etc.
• Other Duties as Assigned:
  • Special project coordinator for department directors as project requests arise within the division
  • Liaison between facilities and Student Affairs departments completing project requests in collaboration with Facilities to arrive at final scope of work.
  • Contract review to ensure proper procedures have been followed and executed for authorized signatures through DocuSign.
  • Additional duties as assigned. 

Required Competencies

• Excellent written and verbal communication skills, including active listening, critical thinking and the ability to write and speak concisely across various levels of leadership.
• A commitment to working with high professional standards of ethics and confidentiality.
• Demonstrated ability to multitask in a high-volume, fast-paced environment while maintaining attention to detail.
• Ability to perform with a high degree of self-direction and motivation.
• High degree of problem-solving skills and ability to work well under pressure.
• Excellent organizational skills and the ability to prioritize competing projects.

Minimum Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Minimum of 5 years senior-level experience in accounting, finance or related field
• Experience in fund accounting and financial reporting with multiple operational units.
• Proficiency using Microsoft Office software including Word, Excel, Teams, Outlook etc.
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Knowledge and experience working with UND policies and procedures
• Experience working with PeopleSoft: Finance module, HCM module
• Experience working in higher education